Need Some Help? We Got You! Here’s How To Organize A Meal Train!

It can feel daunting after you volunteer to organize a meal train, but we’re here to help. In this guide, we’ll equip you with the essential know-how, whether you’re a first-timer or just need a quick refresher.

As the old saying goes, “Food nourishes the body, cooking nourishes the soul.” This is the essence of a meal train. It’s about rallying support for a loved one during life’s big moments – a new baby, a recovery period, or a significant loss – by sharing the universal language of food.

Typically when you organize a meal train, a family member, neighbor, friend, or loved one creates a set schedule to prepare and deliver meals for someone experiencing a significant life change. This individual may not have the time or energy to cook or get food for themselves. Other people can then view the chosen dates and required meals and sign up to cook for them. It offers a simple and tangible way to demonstrate your support and readiness to help, even if it’s just through a warm bowl of soup.

If this is your first time attempting to organize a meal train for someone, you’ve come to the right place! If you’ve made one before but you need a little refresher, you’ve also come to the right place. Today we’re going to give you a guide of sorts for everything that goes into organizing a meal train.

We will be covering:

  • Gathering important information.
  • Top tips and techniques.
  • Do’s and don’ts of meal preparation.
  • Setting up a meal train page quickly.

Check out your meal train page on the go! Easy way to keep up with updates to see if any last minute changes have been made, and it’s perfect for communicating with the recipient.

Question Time And Information Gathering

But first, communication is the cornerstone of a successful meal train. Here’s what you need to discuss with the recipient:

  • The duration of the meal train. They typically last four to six weeks with three meals per week, but individual needs vary.
  • Food preferences or allergies. You want to ensure that the meals prepared are enjoyed and safe.
  • Best times for meal drop-off. This prevents any mishaps like undelivered meals.
  • Preferences for meal types. Ask if they prefer ready-to-eat meals or something they can freeze for later.
  • Their preference for company. Some might appreciate a little chat, while others may prefer a quiet drop-off.

Let your loved one know you’re going to be headed out the door soon with their tasty treats all packed up and ready to go!

Tips And Tricks Of The Meal Train Trade

Now that you have all of the details written down it’s time to get into the technicalities. There’s a lot that goes into making sure a meal train runs smoothly and we’ve got some tips that we think will be helpful for everyone involved.

  • Have a clear and concise schedule where people can let others know what they plan to make. We don’t want the recipient to end up with 5 lasagnas and 10 casseroles all in a row.
  • Know what containers you’d be fine with giving away. The recipient has a lot going on at the moment and the last thing they want to worry about is coordinating who gave what dishes and what to give back, keep, or throw away. Disposable containers are popular because you can package them and give them away with no mess, or labeling which containers are yours and what you’d like back is an easy way to make sure they don’t get lost.
  • Don’t knock a gift card! If you aren’t the best cook in the world but you still want to help, no problem, there’s restaurant and fast food gift cards for a reason! Ask what their favorite restaurants are and get them a gift card. That way they can get delivery and you don’t have to worry about burning a dish.
  • Bring snacks! Not everything you bring has to be a big fancy meal, sometimes a few of their favorite snacks or sweet treats is enough to ease their stress and lift up their spirits.
  • Text or call when you’re on the way with food. Even though they know when drop-off times are it’s still nice to give updates on when you’re headed their way with food.

Easy tips and tricks to remember when the time comes to cook and deliver food to the meal train recipient.

Bring in the whole family to help cook! The little ones can learn about how things are made and it’s nice quality time together.

The Do’s And Don’ts Of What To Bring And What To Do

Do:

  • Strive to cook just the right amount for everyone to enjoy and have leftovers, but not so much that they need to discard excess. Remember to consider the size of the family and their appetites.
  • Always include clear instructions. If your meal requires a specific preparation method, let the recipients know. Provide a step-by-step guide to ensure they can recreate the intended taste and texture.
  • Think about weight and temperature when packing your food. Avoid accidents or spillages during transit by placing heavy items like tubs of ice cream at the bottom, while keeping lighter ones, like a delicate pie, on top.

Don’t:

  • Ask too many questions about what’s been “going on” with them recently. If they want to share then they can share. Ask a general “how are you?” and see where the conversation leads.
  • Forget the add-ons! Drinks, spices, and condiments can easily be forgotten while packaging up everything, so make sure to give them some extra flavor to go with their meal.
  • Forget to bring food. This might seem pretty obvious but as we know life can get busy and you can forget that your day for making a meal has come. Leave a reminder on your calendar the day before and the day of so you can make sure you’ll be ready to cook and deliver!

Now That You’ve Got The Info, Where Can You Make The Page?

Now that you’re armed with all the essentials, where can you organize a meal train page? Say hello to Give InKind! This free online platform allows you to organize support for anyone, anywhere. With its intuitive interface, you can set up an ‘InKind Page’ or a meal train page in just five minutes. Share it with the recipient’s community, and they can sign up to bring their support.

Organizing a meal train doesn’t have to be overwhelming. With this guide, you’re well-prepared to give a helping hand. With the Give InKind platform, organizing a meal train is a cinch. Remember, you’re not just delivering food; you’re delivering love and support in a tangible way. Happy meal train organizing!

Give Back to Your Church Using Meal Trains and Give InKind

Some of Our Favorite (and Easiest) Meal Train Ideas to Support Your Church and Its Members

Food brings people together, and in times of need, a shared meal can be a powerful way to show support and love. This is where meal trains come in. For churches, meal trains can be an incredibly effective way to provide care and support to members of their community who are going through a difficult time. In this article, we’ll explore some meal train ideas for churches, including classic potlucks, breakfast for dinner, and meal train challenges. We’ll also look at the importance of considering dietary restrictions and utilizing platforms like Give InKind to streamline the process.

Classic Meal Train Ideas

When it comes to classic meal train ideas, there are a few tried-and-true dishes that are always a hit. These dishes are easy to make in large quantities, are comforting and hearty, and can be prepped in advance, making them a great option for meal trains. Let’s take a closer look at some of these classic meal train ideas.

Casseroles are a go-to for many meal trains. They’re easy to make in large quantities, can be prepped in advance, and can be customized to fit the tastes of the person in need. Some popular casserole options include chicken and rice, lasagna, and baked ziti. These dishes can be made with simple ingredients that are easy to find at the grocery store, and they can be easily transported to the person’s home.

hearty soup, soups are freezer friendly meals that make for a great part of a meal train for churches
Soups, casseroles, and pastas are all easy and classic meals.

Soups and stews are another classic meal train option. These dishes are warm and comforting, making them perfect for someone who may be feeling under the weather or recovering from an illness. Plus, they can be made in large quantities and frozen, so they’re easy to transport and reheat. Some popular soup and stew options include chicken noodle soup, beef stew, and vegetable soup.

Another classic meal train idea is a meat and potatoes meal. This is a simple but satisfying meal that can be customized to fit the person’s tastes. Some popular meat and potato options include roasted chicken with potatoes, meatloaf with mashed potatoes, and pot roast with roasted vegetables. These dishes can be prepped in advance and transported in large baking dishes, making them a great option for a meal train.

Finally, pasta dishes are always a hit with meal trains. They’re easy to make in large quantities, and there are so many different types of pasta dishes to choose from. Some popular pasta dishes include spaghetti and meatballs, baked ziti, and chicken alfredo. These dishes can be made with simple ingredients and customized to fit the person’s tastes. Plus, they’re easy to transport and reheat, making them a great option for a meal train.

Potluck Recipes 

A potluck is a classic meal train idea that can be a great option for church communities with a large number of members. This is a meal where everyone brings a dish to share, creating a communal meal with a wide variety of dishes. One of the great benefits of a potluck is that it takes the burden off of one or two people to provide all the meals for a meal train. Instead, everyone contributes a dish, creating a sense of community and shared responsibility. This also allows for a wider variety of dishes, so everyone can find something they like.

When organizing a potluck for a meal train, it’s important to communicate with everyone involved to ensure a variety of dishes are being brought. You may want to assign certain categories or types of dishes to each person to ensure a balance of appetizers, main dishes, sides, and desserts. Potlucks can also be a great opportunity to try new dishes and share family recipes. This can add a personal touch to the meal train, as the person in need may appreciate getting to try new dishes and learn about the food traditions of their community.

To make a potluck for a meal train successful, it’s important to provide clear communication to everyone involved. This includes details about the date, time, and location of the potluck, as well as any guidelines for the type of dishes being brought. Providing a sign-up sheet or online form for people to indicate what they’re bringing can also be helpful in ensuring a variety of dishes.

potluck meal, a classic idea for a meal train for churches
Potlucks are a great way to involve your community and give back to it at the same time.

Bring on the Challenge!

A meal train challenge is a fun and engaging way for church communities to come together to support someone in need. The challenge involves coordinating a series of meals to be delivered to the person over a set period of time, such as a week or two weeks. The challenge encourages participation from multiple members of the community and creates a sense of friendly competition to see who can provide the most creative and delicious meal.

The meal train challenge can be organized in several ways. One option is to divide the challenge into different days or meals, such as breakfast, lunch, dinner, and snacks. This encourages a variety of dishes and allows for multiple people to participate in the challenge. Another option is to assign a specific cuisine or theme for each day, such as Mexican Monday or Italian Thursday, to add an extra level of creativity and excitement to the challenge.

world map made out of fruit and nuts
There are an endless amount of themes you can utilize with this idea!

To make the meal train challenge successful, it’s important to have clear communication and organization. This includes setting a clear start and end date for the challenge, providing guidelines for the types of meals being provided (such as dietary restrictions or preferences), and creating a sign-up sheet or online form for people to indicate what they’re bringing. It’s also important to coordinate the delivery of the meals to the person in need, to ensure that they receive the meals on time and that they are stored and reheated properly.

The meal train challenge is not only a fun way to support someone in need, but it can also help to build community and relationships within the church. Participants can share recipes and cooking tips, and the challenge can create a sense of camaraderie and support among those involved.

Breakfast for Dinner Anyone?

eggs on toast with beans and coffee

Breakfast for dinner is a unique and fun meal train idea that can be a great option for church communities. As the name suggests, this involves serving breakfast dishes for dinner. This can include classic breakfast items such as pancakes, waffles, bacon, eggs, and sausage, as well as other breakfast-inspired dishes such as breakfast burritos, breakfast sandwiches, and breakfast casseroles.

One of the great benefits of breakfast for dinner is that it can be a great option for families with children. Many kids love breakfast foods and may be more willing to try new dishes if they’re presented in a fun and unexpected way. It can also be a great option for those who may be tired of traditional dinner dishes and are looking for something new and exciting.

To make breakfast for dinner successful, it’s important to provide clear communication to everyone involved. This includes details about the date, time, and location of the meal train, as well as any guidelines for the type of dishes being brought. Providing a sign-up sheet or online form for people to indicate what they’re bringing can also be helpful in ensuring a variety of dishes.

When planning the menu for breakfast for dinner, it’s important to consider a variety of dietary needs and preferences. For example, providing options for gluten-free or vegetarian dishes can ensure that everyone is able to enjoy the meal. It can also be helpful to provide a mix of sweet and savory dishes, to cater to different tastes.

Vegetarian and Vegan Options

avocado toast with spinach, breakfast for dinner is a fun idea for a meal train for churches
Vegetarian and vegan options are easier than you might think!

Providing vegan options for meal trains has become increasingly important for churches and other community organizations.

Veganism is a dietary practice that excludes all animal products, including meat, dairy, eggs, and honey. This means that providing vegan options requires a bit of extra planning and preparation. However, with a little creativity and resourcefulness, it’s possible to provide delicious and satisfying vegan dishes that everyone can enjoy.

One approach to providing vegan options for meal trains is to modify classic dishes to make them vegan-friendly. For example, instead of serving a traditional lasagna made with meat and cheese, a vegan lasagna could be made using plant-based meat substitutes and vegan cheese. Similarly, traditional soups and stews can be made vegan by using vegetable broth and replacing meat with other protein sources. 

Another approach is to focus on dishes that are naturally vegan, such as salads, vegetable stir-fries, and grain bowls. These dishes can be packed with flavor and nutrition, and can be a great option for those who are looking for lighter, plant-based meals.

When providing vegan options for meal trains, it’s important to keep in mind any other dietary restrictions or preferences, such as gluten-free or nut-free options. Providing a variety of options can ensure that everyone is able to enjoy the meal and feel included. It’s also important to communicate clearly with everyone involved about the vegan options being provided. This can include labeling dishes as vegan, providing a separate area for vegan dishes, and making sure that everyone is aware of any ingredients that may be of concern.

Give Back to Your Church Using Give InKind

Give InKind is a platform that helps organize and manage the process of giving, including coordinating meal trains for those in need. This platform can be particularly useful for churches looking to organize meal trains for their community members.

One of the great benefits of Give InKind is that it streamlines the process of organizing a meal train. The platform allows organizers to create a personalized page for the recipient, where they can provide information about the recipient’s needs, schedule, and dietary restrictions. This makes it easy for people to sign up to provide meals, and ensures that the recipient is receiving meals that are suitable for their needs.

Give InKind also provides tools to help organizers communicate with meal providers. This includes automated reminders to providers about their upcoming meal deliveries, as well as an updates system that allows organizers to communicate directly with supporters about any questions or concerns.

healthy salad meal, salads are a great item to include in a meal train for churches
Meal trains are an easy and fun way to give back | Image courtesy of Give InKind.

Another benefit of Give InKind is that it allows meal providers to coordinate with each other. This can be particularly useful in situations where multiple supporters are signing up to provide meals over an extended period of time. For example, supporters can coordinate to ensure that there are no duplicate meals being delivered on the same day, and to ensure that the recipient is receiving a variety of meals.

To utilize Give InKind for meal trains for churches, organizers can create a personalized page for the recipient and provide information about the recipient’s needs, schedule, and dietary restrictions. They can then share this page with their congregation, encouraging them to sign up to provide meals. The platform’s tools can be used to communicate with supporters, coordinate meals, raise funds, and ensure that the recipient is receiving the support they need.

vegetable and meat kebabs on a grill, barbecue cookouts are a great idea for a meal train for churches
Give back to your community by utilizing meal trains.

Use Give InKind to Power Your Meal Train for Churches

Meal trains can be a wonderful way for churches to provide support to their community members in times of need. Whether it’s a new baby, an illness, or a death in the family, meal trains can help ease the burden and show love and support to those in need. There are a variety of meal train ideas that churches can utilize, including classic potlucks, breakfast for dinner, and meal train challenges. It’s important to consider dietary restrictions and preferences when planning meals, including vegan options.

Utilizing platforms like Give InKind can make the process of organizing a meal train much easier and more efficient. These platforms can help with communication, coordination, and ensuring that the recipient is receiving meals that meet their needs. Meal trains can be a wonderful way for churches to come together and support their community members in times of need. By planning ahead and utilizing available resources, churches can ensure that their meal trains are organized, effective, and meaningful.